Interview Thank You Letter

Quick Tips

– Keep your letter short.

– Send your thank-you letter within 24 hours of the interview, via email, mail, fax, or deliver by hand to the receptionist. The faster the letter arrives, the greater the likelihood of creating a positive and lasting impression.

– If you email your thank-you note, follow up with a more formal mailed letter.

– If you interview with several people, make each thank-you letter unique. Employers may likely compare notes.

Candidate Interview Thank You Letter Template

Your Name
Mailing Address
City, State and Zip
Telephone Number(s)
Email Address

Current Date

Interviewer Name
Company / Employer Name
Professional Title
Company Name
Mailing Address

Dear (Name):

Paragraph 1: First, thank the interviewer for taking the time to meet with you. Include the date on which the interview occurred, along with the position title.

Paragraph 2: Reaffirm your interest in the position. Express confidence in how you are a good fit for the position, including specific examples of why or how you’d be an asset to the company.

Paragraph 3: Address any unresolved questions that came up during the interview that you feel that you may not have handled well. Point out or highlight positive points you discussed during the interview.

Paragraph 4: Emphasize key skills and past work experience that you did not discuss in the interview.

Paragraph 5: Include another reference to your appreciation and an offer to provide more information. Let the reader know that you are looking forward to the next steps.


Your signature in blue or black ink
Your name typed here

Buy Rights to Reprint this Article

Do you want to use this article in your company newsletter or use it for a staff development meeting? You can purchase rights to print this article (one time use only in your newsletter or meeting hand-out) for only $20. Contact us to request use of this article...