How To Take The Stress Out of Multitasking

One worthwhile task carried to a successful conclusion is worth half-a-hundred half-finished tasks.”
Malcolm S. Forbes

In the modern workplace, it is impossible to completely avoid having to multitask, but a few simple measures can lessen the effects. A little organization and planning helps a lot.

1. Focus on your goals and objectives – give priority to tasks that bring you closer to meeting your goals and objectives.

2. Spend your first few minutes in the day thinking about the day ahead and making a to-do list. Prioritize tasks and making sure that the most important jobs are worked on first.

3. Schedule periods of time when you allow no distractions, that includes not looking at email or picking up the telephone. To prevent interruptions, hang a sign on your office door or cubicle, such as: “Focus Time, Please Speak with Me Later.” Use this time to give your undivided attention to one task. Remove all projects and files from your desk area except for the task you are focusing on.

4. Do not look at email throughout the day. Schedule two or three times during the day to process your email.

5. At the end of the day, review your list for accomplishments and list of three to five of the most important tasks that you intend to complete the next day.

Good questions to ask yourself daily:

1) What will I do today to help the organization achieve our mission?

2) What does the company most need me to do?

3) What is the most productive use of my time?

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