How to End Meeting Madness – Forever!

Do you spend hours every week in meetings? Would you have more success in work if you had even more meetings?

Do you often wish a meeting was over before it even began? When our time is stretched thin, and our email inbox is overflowing, the announcement of another meeting is usually not welcomed.

If you have attended meetings where this is no agenda, no record of decisions or outcomes, and no one person identified as accountable for follow through – you’re in the norm.

A Microsoft survey of 38,000 people worldwide, in 2005, found that the average worker feels productive only three days a week. One of the top three time-wasters reported on the survey was “ineffective meetings.” In the same survey, 71 percent of the U.S. employees reported that meetings aren’t productive.

In “The Science and Fiction of Meetings,” authors Rogelberg, Scott and Kello state that ineffective meetings are harmful to business. The authors also point to three studies showing that the level of meeting effectiveness is the single most powerful factor in job satisfaction. The more time spent in bad meetings the greater the job dissatisfaction, and the more likely employees are to leave the company.

Bad Meetings are Expensive

Just think about what it costs to have 10 people earning “x” amount per hour, spending time in one unproductive meeting. Not only that, ineffective meetings are bad for morale. Participants may get bored and not participate, others may resist asking questions or offering feedback for fear it will invite only more wasted time or unproductive conversation.

Meetings are Necessary

Meetings are usually necessary, and important. Good meetings keep people informed. They involve people in management decisions. They strengthen relationships. They produce results and identify outcomes. All of these are prerequisites for high performance. So how can you have more effective meetings? With the proper planning and systems in place, meetings can be highly productive.

The following are some tips and guidelines to help make your meetings more effective:

Good Meetings Identify Future Goals

Good questions to ask, when meeting participants are focused on future performance:
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Is This Meeting Necessary?
Before you schedule a meeting, consider these questions to determine if the meeting is necessary:
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Before the Meeting
Meeting Participants
Meeting Leadership
At the End of the Meeting
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